AI for staffing agencies
Fill shifts faster and chase less paperwork. AI reads the shift requests, tracks every credential, checks timesheets and drafts the follow-ups. Your team approves and sends.
Morning brief
Ready at 6:00 AM
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Ready for you
5 shift requests came in overnight
Confirmations and staff texts drafted
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Ready for you
2 RN licenses expire this month
Reminder texts drafted
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Ready for you
New facility asked for rates
Rate sheet and reply drafted
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2 flagged
11 timesheets checked
9 match the shift, 2 flagged with the reason
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Done
Calls and emails from yesterday
Logged in your CRM
The paperwork AI can take off your team
Staffing runs on speed and on paperwork. AI handles the reading, matching and drafting, so your schedulers and recruiters can stay on the phone.
| The chore | What AI does | What your team does |
|---|---|---|
| Shift requestsRequests arrive by email and text at all hours. | Reads each request, pulls out the date, unit, role and hours, and drafts the confirmation and the text to your available staff. | Pick who goes and press Send. |
| CredentialsLicenses, TB tests and CPR cards expire on different dates. | Tracks every expiration date and drafts a reminder 30 days ahead, then again at 7 days. | Send the reminders. See who's overdue each week. |
| TimesheetsHours come in on paper, photos and apps. | Reads each timesheet, matches it to the shift, and flags missing signatures or hours that don't line up. | Fix only the flagged ones. |
| Applicant paperworkApplications stall on missing documents. | Checks each application for missing forms and drafts the note asking for them. | Send the note. Decide who to call. |
| Client follow-upFacilities need check-ins, rates and quick answers. | Drafts check-ins, rate sheets and replies, and logs every call and email in your CRM. | Approve and send. |
Works around the software you already use
- Nothing to replace
- Most staffing software sends email alerts or exports reports. If yours does, AI can usually work from those as they are.
- People make the calls
- AI gathers and organizes. Your recruiters and schedulers decide who works which shift and who gets hired.
- Drafts, not sends
- Every confirmation, reminder and reply waits for a person on your team to press Send.
Questions from staffing agencies
Will this replace my schedulers or recruiters?
No. It takes the typing and checking off their plate, so they spend more time on the phone with your staff and your clients.
Does it work with our staffing software?
Most staffing software sends email alerts or exports reports. If yours does, AI can usually work from those without replacing anything. We check yours on the free call.
Does AI decide who gets hired or who works a shift?
No. AI gathers and organizes the information. Your recruiters and schedulers make every hiring and scheduling decision.